Calendars play a crucial role in maintaining our daily routine. Everyone uses calendars to keep up with this busy world, whether the person is a working adult, a businessperson, or a student.
People save everything on calendars, from office meetings to dates, anniversaries, birthdays, events, and even their child’s football match. Due to these reasons, data saved in our iPad calendars are fundamental.
Hence, we might sometimes need to export or transfer it to different devices to keep it safe and accessible. Besides, there are times when we might need to access the iPad calendar data on our computers or share it with someone else.
And to help you in situations like these, we have brought you the most effective ways of exporting and transferring iPad calendar data to a different device or sharing it with a person.
Ways to export and transfer iPad calendar
There are numerous ways this can be done, and which one will be the best for you depends on the purpose or how much data is to be shared. So, without further ado, here are the ways you can do this.
Using Calendar app
iPads have a built-in Calendar app to help you plan your schedule, and chances are high that you use this one to mark your dates. This makes things much since the app allows you to share and transfer calendar data, including iCloud calendar data, in diverse ways.
This method is limited to iCloud calendars. Follow the steps below to transfer or share your calendar data.
- Open Calendar on your iPad.
- Now you will see all your calendars and the information saved inside them.
- Tap the Info button next to the calendar, then scroll down and Enable Public Calendar.
- This makes the calendar public, and anyone will be able to open it with the link you share.
- Tap on Share Link and choose the appropriate option from the prompt.
Of the options, to export the calendar to your Mac, you can use Airdrop and then import the same using Finder on Mac.
Other than this, you can send it to yourself on Mail, then access the same on the other devices, or share it over messages and social media. However, do remember that some users and devices might be unable to open the shared file due to the .ics extension.
Using iCloud sync
iCloud is the built-in cloud and sync service installed on all iOS and Mac devices. The syncing function of this service makes it much easier to access calendar data over different devices. However, your syncing settings for Calendar might be turned off, so let us do this.
- Open Settings -> iCloud Settings and ensure Calendar is enabled.
- Step back and go to Calendar Settings and tap Sync. Ensure that the sync setting is Enabled on the other device as well.
- You can make syncing selections based on All Events or the timeframe. If you made changes to this setting, tap on Sync again.
Now move to your other device and open calendars after a few minutes; refresh it if you can, and you will see all your events.
However, do remember only the calendars saved in iCloud will be synced, i.e., iCloud will not sync calendars saved on the device under other accounts.
Sometimes you might face some error with syncing data on the other device. Also, iCloud is not available for Android, and though you can set it up on Windows, it is a time taking process. For these situations, accessing Calendar through iCloud.com is an excellent option.
- Open your browser; it can be any browser.
- Go to iCloud.com and log in with your account.
- Click the Calendar icon and click on Share Calendar next to the calendar to be exported.
- On the pop-up that appears, select Public Calendar and Copy Link. Open the link in a new tab.
- Change webcal at the beginning of the URL with http and enter. This will open a Save File pop-up.
- Save this file; you can rename it if you keep the .ics extension unchanged.
- Now open Google Calendar in your web browser, and on the left pane of the Google Calendar interface, scroll down to Other Calendars and tap on the plus button.
- Click on the Import button, select the downloaded file, and import it on the next screen.
And you are done. If you follow these steps on Mac and iOS devices, double tap/click the .ics file; this will open in the default calendar app. Though the procedure is long, it is the only one that uses default services to transfer calendars from iOS Calendar to Android.
Using email accounts
Many users save the calendar with their emails. Moreover, the professional events are saved on different emails, like Gmail, Outlook, Hotmail, Yahoo, Exchange, Office 365, and more. In cases like these, you cannot sync your data using iCloud or other methods.
However, there is no such need since the data attached to your mail is always in sync. Make sure your mail Sync is on if the other device is Android.
In Mac and Windows, simply login to your mail and access your calendar. Also, if you use iCloud for Windows and your calendar is saved on Outlook, things become more accessible, thanks to the Outlook plug-in.
Using third-party apps like iMazing
Some third-party apps on the App store help export the calendar in different file formats, including .csv, .ics, and .pdf. They will make your task easier; however, many are limited to just pdf format, which is non-editable, and you will not be able to import and hence, use them for notifications.
Since your data is essential, and you will not want them falling into the wrong hands, we suggest you do not prefer these over the other methods.
iMazing is a data backup and recovery tool designed for iOS devices, like iPhones, iPad, and iPods. Besides recovery and backup, it also allows the transfer and copying of data from one device to another.
It has many excellent features, like restoring data from iTunes and iCloud backups, managing music, contacts, photos, videos, messages, WhatsApp data, calendars, and many more, to a deeper extent.
Using iMazing, you can quickly transfer your iPad calendar to your Mac or PC, either entirely or only selective events. Or you can also copy the calendar to a new iOS device. The steps are easy and as follows:
- Download and Install iMazing.
- Connect your iPad and Launch iMazing.
- Select your device from the iMazing sidebar and click on the Calendar icon.
- Now you will see events saved on all the different calendars. Click on the event name to see the details saved inside it.
- To export one or more events, select them from the list. You can choose all items using cmd+A or CTRL+A.
- After selecting, tap on Export or Export to CSV. Select the save location and proceed depending on the format you want the file in.
CSV exports are more detailed and can be imported into Excel and Apple Numbers. On Clicking Export, the file is saved in .ics format, which can be opened in the calendar by double clicking. Also, you can send the files to smartphones and import them there.
The best part is you can export all the events, irrespective of the accounts they are attached to. iMazing is a paid software with a free trial available, and it comes at a lifetime license with an education discount for students, teachers, and members of educational institutions.
Notes for 3rd-party calendar Apps
If you use third-party calendar apps such as Google Calendar, or any other on your iPad, then the above methods will not work for you. However, the idea remains the same, and you can export and transfer calendar events if the app allows it.
For this, it’s better to check out the app’s help section. Things like these are not usually challenging or complicated, and you will be fine
Can I export iPad calendar from the app?
No. Currently, the Apple iOS Calendar app has no feature to directly export the calendar data. However, you can export your calendar data by using the methods mentioned above.
Can I Save Multiple Calendars in iPad Calendar?
Yes, you can easily add multiple calendars in iPad Calendar under different names (or categories) and save them in different accounts too.
The Apple Calendar app is a great productivity tool available only for iOS, iPadOS, and macOS devices. But the app lacks when it comes to exporting data to be saved in other formats or devices.
Since the app is limited to Apple devices, even syncing isn’t of much help. This is where iMazing makes the task easier by letting the users export calendars in multiple formats suitable for all mac, Windows, and Android devices.
Besides exporting calendars, you can also import them selectively from a backup file. In addition, you also get numerous other benefits like data recovery, restoration, transfer, and more.
You can choose any way you prefer and find the most efficient. However, we suggest using iMazing if the data is quite essential and in large amounts.